The 10 best Microsoft 365 Copilot alternatives for a mid-sized company.

10 Microsoft 365 Copilot alternatives, side by side

Six columns that decide it. Bold is the value, grey is the qualifier, and every vendor row is copied from that product's own comparison page, where its sources are listed.

PickWorkElate Chief, the Brain. One memory across the systems you already run: it reads what they record, judges what needs a person, and asks before it changes anything. A two-week Sprint, then $30K–$100K fixed.

Why the Brain →

Tool	Sits on	Speaks first	Carries to done	Who approves a write	How it is bought	Best for
The Brain Pick200 to 2,000 people, many systems	your systemsinstalled by WE_AINA, no rip and replace	✓ranked list with reasonsafter deciding it is worth your time	✓with a person's yesfind, read, draft, send, assign	✓a person, alwaysthe AI cannot approve its own action	2-week Sprintthen $30K–$100K fixed	One memory across the systems you already run
GleanEnterprise search and agents	its own index275+ connectors, permissions honored	~agents on triggerssearch waits for the question	~agents, depth to documentagents that reason and act	✕not documentedgovernance and oversight, no per-action yes found	on request	Finding anything across a wide estate
Gemini for Google WorkspaceSuite copilot	one suiteGoogle Workspace and the Gemini app	~agents on triggersWorkspace Studio flows you build; the rest waits	~agents, depth to documentinside Workspace; flows for meeting prep, mail	✕not documentedadmin controls decide who has Gemini	includedfrom Business Starter; priced per region	Work that stays inside Workspace
UnifyAppsAI platform for large enterprises	its own platformyour cloud or on-prem, 950+ connectors	~automations on triggersno proactive briefing found	~agents, depth to documentagentic AI and automations you build	✕not documentedgovernance named, no per-action yes found	on requestno public pricing page found	Large enterprises with a platform team
MoveworksEmployee assistant	its own indexplugins into your apps, 50+ sources	✕waits for a questionno proactive briefing found	~agents, depth to documentReasoning Engine picks plugins, runs actions	✕not documentedgoverned AI with guardrails	on requestcustom quote	IT and HR tickets at scale, every channel
Notion AIWorkspace teammate	a workspaceNotion, plus connected apps and MCP	~agents on triggersCustom Agents on schedule, Notion Agent on demand	~agents, depth to documentinside Notion, plus Slack, Mail, Calendar	✕not documentedadmins limit who creates agents	$20 per member per monthBusiness; Custom Agents $10 per 1,000 credits	Teams whose record lives in Notion
GuruVerified knowledge	its own indexgoverned knowledge base, 100+ integrations	~about knowledgeflags stale content and conflicts	✕answersdrafts and corrections to knowledge only	~documented approvalsverification routed to experts; other writes not documented	on requestscoped on the first call	Keeping company knowledge verified and cited
DustAgent workbench	a workspace70+ connectors into a Dust workspace	~agents on triggersin workflows your team builds	~agents, depth to documenttriage, CRM updates, review, by agents you build	✕not documenteddual-layer permission model	24 euro per monthPro, billed yearly; Max 120 euro; Enterprise on request	Teams that want to build their own agents
CoveoAI relevance and search	its own indexconnectors into ServiceNow, Salesforce, SharePoint	✕waits for a questionrecommendations on a visit	✕answersretrieval for people and agents	✕not documentedreads dominate	on requestentitlement or seat based	Relevance for commerce, service and intranet
WorkatoOrchestration and iPaaS	its own platform12,000+ connectors, as an orchestration layer	~on your own triggerevents, schedules and APIs	~along the recipeDeep Action runs the process written	~documented approvalsa person signs off on consequential actions	on request	Known processes that must run exactly once

✓yes, as documented~partly, or only where you build it✕no, or not documented

1. The Brain Pick

   Best for: one memory across the systems you already run

   Differs from Microsoft 365 Copilot by starting from what changed and asking a person before it writes, where Copilot stays inside Microsoft 365.

   Why the Brain →
2. 

   Glean

   Best for: finding anything across a wide estate

   Differs from Microsoft 365 Copilot by answering from its own index across 275+ connectors, where Copilot stays inside Microsoft 365.

   Full comparison →
3. 

   Gemini for Google Workspace

   Best for: work that stays inside Workspace

   Differs from Microsoft 365 Copilot by coming included with Workspace Business plans, inside every Workspace app, where Copilot stays inside Microsoft 365.

   Full comparison →
4. 

   UnifyApps

   Best for: large enterprises with a platform team

   Differs from Microsoft 365 Copilot by being a platform to build on, in your cloud or on-prem, where Copilot stays inside Microsoft 365.

   Full comparison →
5. 

   Moveworks

   Best for: iT and HR tickets at scale, every channel

   Differs from Microsoft 365 Copilot by answering employees' IT and HR questions in every channel, where Copilot stays inside Microsoft 365.

   Full comparison →
6. 

   Notion AI

   Best for: teams whose record lives in Notion

   Differs from Microsoft 365 Copilot by working inside the Notion page at $20 per member per month, where Copilot stays inside Microsoft 365.

   Full comparison →
7. 

   Guru

   Best for: keeping company knowledge verified and cited

   Differs from Microsoft 365 Copilot by keeping company knowledge verified and cited, not carrying work, where Copilot stays inside Microsoft 365.

   Full comparison →
8. 

   Dust

   Best for: teams that want to build their own agents

   Differs from Microsoft 365 Copilot by letting your team build its own agents from 24 euro per month, where Copilot stays inside Microsoft 365.

   Full comparison →
9. 

   Coveo

   Best for: relevance for commerce, service and intranet

   Differs from Microsoft 365 Copilot by ranking results for commerce, service and intranet search, where Copilot stays inside Microsoft 365.

   Full comparison →
10. 

    Workato

    Best for: known processes that must run exactly once

    Differs from Microsoft 365 Copilot by running a written recipe exactly once, with documented approvals, where Copilot stays inside Microsoft 365.

    Full comparison →

Microsoft 365 Copilot alternatives, asked plainly

Comparison based on publicly available product information as of September 2026, not a controlled test. If we have something wrong, tell us and we will fix it. Sources read: www.microsoft.com/en-us/microsoft-365-copilot, www.microsoft.com/en-us/microsoft-365-copilot/pricing, learn.microsoft.com/en-us/copilot/microsoft-365/microsoft-365-copilot-overview. Third-party connectors are what a WE_AINA engagement builds, not a shipped list. The nine other rows are copied from each product's own comparison page, where its sources are listed. Product image from Microsoft 365 Copilot's public site.

Updated 15 September 2026 · WE_AINA