Freight bills that match,
or explain why not.
Built before and run by the Brain, WorkElate Chief: it proposes each action with its reasoning, and your team approves it.
Manual freight reconciliation holds 3 people for the first week of every month: 36 person-weeks a year spent matching paper.
Unchallenged carrier overbilling, duplicate trips, inflated distances, rate misapplication, runs 1 to 3% of freight spend.
The system matches every carrier bill line against weighbridge tickets, gate records and delivery confirmations. Clean lines clear automatically. A billed trip with no weighbridge record, or a distance that grew 15% since last quarter, is flagged with the evidence attached.
The same matching runs at RockProsUSA, where 2,140 invoices went out with zero manual touches over the first twelve months.
The first pass runs on last quarter's paid bills and names the duplicate trips and distance creep in your own data. Then live bills: clean lines clear the day they arrive, exceptions queue with evidence, and month-end shrinks to a half-day review.
Signs you need this
- Freight bills get paid on trust in busy months.
- The same route's billed distance varies 20% between carriers.
- Disputes die because assembling the evidence costs more than the amount.
- You have only ever checked samples, never a full month.
Updated 15 September 2026 · WE_AINA
Book a Diagnostic Sprint
Two weeks in your operation to size what freight reconciliation automation returns, before a price.
Our carriers bill in every format imaginable. Does that break it?
No. PDFs, spreadsheets and scans are all read. Missing source data is the only real blocker, and the system says when that is so.
What happens to disputed lines?
They queue for a person with the bill line, matching records and discrepancy bundled. Nothing goes to a carrier until your team approves it.
Can it check our contracted rate cards?
Yes. Rate cards load once and every bill line checks against them, so rate creep is caught on the first bill.
Will this sour carrier relationships?
It usually improves them. Clean bills clear same-day; only the padding gets disputed, with evidence.
What if our own weighbridge data has gaps?
A bill line with no matching ticket is flagged as unverifiable, not silently passed. Most operators fix gate discipline within a month.
We already reconcile in Excel. Why change?
Excel reconciles what someone has time to check. This checks every line, every month, and shows its work.
Related systems: accounts receivable follow-up automation · compliance documentation automation · quarry dispatch automation · all six systems